The Ultimate Guide to Best Online Exam Management Software, In this 21st century, where the world is turning into a digital mode of educational institutions, that means institutions need more productive as well as efficient ways to evaluate their student’s learning capability so traditional ways of conducting exams are a good way but if we say there is a more systematic and manageable and easier way to conduct examinations in an educational institution!
Yes, you heard it right; the Online Exam Management system is another way of administering an online exam that includes a variety of advantages and functions.
In this technological evolution era where everything gets digital educational institutions are also trying to turn the education system into digital mode.
Educational institutions come up with better learning methods as well as management methods to handle their institution more proficiently digital modes such as school management software, plugins, Multi Institute Management
, and Learning Management Systems (LMS) so these digital plugins and software make education management systems more systematically and manageable.
We also saw a shift in the education system in the COVID-19 time after COVID-19 time where online classes, learning through online mode as well and online exams are more acceptable and adoptable.
In this blog, Weblizar will discuss the ultimate guide to an Online Exam Management System, How this system works, and also discuss its features so stay tuned:
What is an Online Exam Management System
This Online Exam management system
is software that is very useful for educational institutions because institutions often find it difficult to conduct examinations of large numbers of students at the same time.
Suppose institutions have to conduct examinations for different classes at the same time so teachers staff and administrators are hurriedly working to prepare exam schedules, question papers,s, and space allotment to manage all functions within a limited time frame is difficult for both teachers, staffs, and administrators so this Online School Management System allows all of the school authority to conduct the exam more easily and efficiently because it has auto evaluation features.
So that staff, teachers, and administrators could focus on the core area of management and teaching.
Therefore the most important criterion to evaluate a student’s performance is examinations.
Due to Covid, conducting examinations of students in a physical appearance went hard but conducting examinations and assessments is necessary for a student’s growth so online exams became more prominent before Covid there are many examinations had already been conducted in an online mode but after COVID this online examination system has adopted by most of the institutions.
With this software, institutions can evaluate students with much simpler yet effective processes. Also, this management system makes learning more efficient for students. Also, teachers and faculties can set up exam paper sets with guidelines, difficulty levels, and marking levels.
This Online Exam Management offers more advantages than traditional exam forms such as these examinations can be conducted more efficiently, there are fewer chances of errors in the question paper, and the need for paper for writing answers.
Also, students get their performance which results in a quick time. They don’t have to wait for long to know their results.
How to Conduct Online Examination?
Online Examination is a web-based examination process. In this recent era where the internet is available at every home, students have to connect to the internet(on their laptop or desktop). More simply it is a computer-based assessment system. This mode of conducting the exam eliminates the need for question papers, answer sheets, exam room arrangements, managing invigilators, and many more.
The faculty and teachers can easily prepare the question paper with MCQ-type questions, and descriptive-type questions more effectively, and authorities and management using this online examination system can acquire more real-time data on examinations.
Purpose of Online Examination Management System
If we talk about the future of the advanced education system, Online Exam Management is the prime answer for this.
With more time students also find it an easy and effective way to take examinations through this management system because sometimes students get nervous in the examination hall, many students get scared as well as get nervous about if they can reach the examination hall on time or not also how would be the invigilators whether they are too strict or not such type of thinking always go around in some student’s mind when they are giving exam as a result they forgot their study because they get too nervous.
However, such a scenario is not present in the Online Exam Management System. They can comfortably give examinations in their home and they can perform better. That’s why students favor this online mode. Also, pen and paper through the examination module became outdated gradually.
Also when school management authorities install this online exam management system in their institution they start to observe a few changes and growth in their institutions.
This management system offers convenience, flexibility, and reliability which significantly improve educational institutions’ growth as well as student’s growth. Also, institutions can upload numerous question formats and real-time updates. With this management system institutions can conduct exams virtually.
There are other important purposes of this management system because after COVID-19 students find online exams more exciting than the traditional way of giving exams which forced educational institutions to adopt this system from a student’s perspective this way of conducting exams is more encouraging.
Also, authorities find it a useful way to reduce unmanageable ways of preparing examinations as well as time-consuming conventional strategies that entailed human invigilation, appraisal, and logistical trouble. Also, many reports indicate the same thing that the trend of Online Exam Management systems in educational institutions is going to be more adaptable.
With this management system faculties can conduct examinations in various ways: students can give examinations in an open-book process if the faculty directs students to give examinations in that way also in other ways faculty can conduct examinations over a webcam. Or they can easily conduct mock tests, semester exams, and other important examinations in a more structured way.
Top 5 Features of Online Exam Management System
One of the important aspects of education sectors is conducting assessments that evaluate the extensive knowledge of students. This Online Exam Management System is a user-friendly, economical, and convenient software management system. With this management system government exams are also conducted more systematically, so coaching centers also use this system for conducting exams.
Also, making a question paper for an exam, especially when there is the pressure of making a question paper for different classes it’s quite a difficult task. Besides teachers, faculties have to select questions from other question papers.
Basically before making a final question paper, there are multiple question papers, so teachers or faculties have to choose final questions from these other question paper drafts, so we can understand that it is quite difficult as well as time-consuming.
Aside from when the exam administrator went to print the question paper and when they distributed various exam papers in various examination halls: this whole process was a time-consuming yet tedious process. By installing this software system exam administrators can get relief from such a process so they can conduct examinations more effectively.
This software exam allows faculty to set up automated difficulty levels in question papers. They can also set up automated scores for each question so it will be easy to understand for students.
Here we are discussing the top features of an Online Exam Management System:
One of the prominent features that comes with this Online Exam Management System is to alert which means notification. Basically when there is an important announcement about the coming exam schedule or maybe the authority changes the exam schedule before exam dates then it is difficult for the authority to send messages one by one to each student.
Suppose, there is a holiday going on in an institution and after the holiday there will be an exam but for many reasons, the educational institution faculty changes the syllabus decreases the syllabus, or changes the examination date so in that case this system automatically sends a notification to each students and teachers along with staffs about their changing schedule or changing syllabus.
Also, one day before an exam this system sends a kind of reminder message about the exam, and exam guidelines to the students, teachers, and the staff so they can actively prepare for the next day.
That means this system works to “alert” the guardians, and other personnel who are in charge of the administrator; because they are all informed about minor details and modifications. For the offline examination, this system gives on-time updates about the exam venue, times, and any changes, or anything important about the exam and what documents to bring to the exam hall.
So this system is not only useful for online exams but also useful for offline examinations. Also, these notifications can be received from any digital device such as a mobile phone, laptop, or web application.
Different Types of Question Modules
In traditional pen-and-paper exam methods question papers mostly have MCQ-type questions (Multiple Choice Questions) and descriptive-type question modules but in this system, question modules have both subjective and objective sets of questions also this system easily makes another type of question sets where some other form, type, and pattern of questions suppose faculty want to include mathematical expressions with images so this system easily generates such pattern questions also make it a user friendly.
Besides the questions are listed in a way like easy level to less difficult level to difficult level so students when taking exams can easily understand question patterns as well as they can also evaluate themselves if they can answer all difficult level questions which means their exam preparation is doing well.
Online Exam Management System is a cloud-based software so using this software can easily generate specific needs, so teachers and faculty can easily customize different sets of questions. That means if the authority wants to conduct entrance examinations, the question pattern automatically configures questions in the entrance exam type as well as when the institution authority wants to conduct exams for the semester so this system generates a question module according to semester type.
Generating instant result evaluation is one of the important features of Online Exam Management Software. Measuring and analyzing students’ progress and growth is an important aspect for educational institutions to maintain their reputation so when examinations have finished then teachers and administrators check answer scripts one by one but this is again a time-consuming process which slows down other important areas.
This management software made this process easy because it was equipped with modern technical features such as machine learning, artificial intelligence, and many more so students can get instant results after taking examinations and they don’t have to wait for months for their results.
Advance Anti-Cheating Feature
This is another important feature of Online Exam Management Software. This software has AI-based technology which easily checks if any students have been cheating during exams.
In traditional exams, some invigilators are on guard to check if any students are cheating or not but students can cheat despite the presence of invigilators but this exam management software comes with audio analysis, auto-authorization, facial identification, and liveness detection.
Overall these features identify any unconcerning attitude or facial expression of students if they are cheating. Also, this system automatically identifies any student using a mobile phone, or other digital devices for cheating and sends a report to the administrator and faculty about it. So by using this system, no students can cheat in examinations.
Exam Scheduling and Planning
Exam scheduling and planning are the first stages of conducting an exam but this is a whole big process at first faculty and administrators discuss the exam timetable and schedule then if they get final approval from authorities they will inform teachers and, staffs about but with Online Exam Management System they can conduct exam scheduling and plan more easily because it automatically generated exam plan, preparation, schedule and also prepare dates of final examination that will take place.
With the overall discussion, we hope our readers can understand that using the Online Exam Management System is very useful for educational institutions because it generates customized question papers, highly secured cheating prevention, result analysis and instant result evaluation, and easy management of exam procedure, with online supervision.
Cloud-based online exam management systems are a cutting-edge educational technology that can profoundly alter the assessment culture in educational institutions.
What is online examination management system?
An online examination management system is a web-based platform designed to streamline the process of conducting exams digitally. It enables institutions to create, administer, and evaluate exams entirely online, eliminating the need for traditional pen-and-paper methods.
How can I be successful in online exams?
To succeed in online exams, prioritize effective time management, create a conducive study environment, familiarize yourself with the exam format and technology, practice active learning techniques, and stay organized with study schedules and resources.
What Examination Information System?
Examination information system is a software platform designed to facilitate various aspects of exam management, including exam scheduling, registration, administration, grading, and result processing. It centralizes and automates these processes, improving efficiency, reducing errors, and providing stakeholders with easy access to relevant exam-related information.